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The best project trackers are automatic

Written 11 June, 2018, 3 minutes to read

Forget about spreadsheets – all the activity and time you spend on your projects can now be tracked automatically while you work. There’s no more need to log project time manually or cross-reference multiple documents: automatic project time tracking captures everything, so you can quickly review and manage projects performance from one place.

What are automatic project trackers?

Automatic project tracking apps capture everything you do on your projects as you work. They track all the time you spend in web and desktop apps for your projects, and some can even capture phone calls and travel tied to them.

There’s no need to start and stop timers or log anything; they run constantly in the background and record by themselves without any manual input.

The benefits of automatic project tracking

This all sounds cool, but how is automatic project tracking such a drastic improvement for project managers and their teams?

1. You don’t have to remember to do anything

Since they run automatically, you don’t need to remember to start timers or log anything. You and your team can focus on project work without any interruptions or distractions, knowing everything you do is being backed up and processed for you.

2. Project invoices become a lot more accurate

By capturing all the hours spent on a project, you get a complete account of project work for transparent, accurate billing. Overlooked tasks like communication, travel and project management make it to your timesheet, so you can be confident you get paid for all the work you put in.

3. Reporting takes seconds instead of afternoons

All your project work is captured and fed into one place, meaning you don’t have to scrabble around to piece project performance together. Automatic trackers like Timely provide simple customized report templates to help you share highly-detailed client reports and status updates in just a few clicks.

4. You get a real-time overview of project health

Most automatic project tracking apps offer powerful project dashboards to simplify project management. You can get a true picture of a project’s health in real-time – including how much budget you have left, who’s doing what and how long each phase is taking. Everything about your projects becomes visible from one secure place.

5. You can manage teams much more proactively

With full visibility over your whole team’s time, managing project resources becomes a breeze. You can see if people are sticking to priorities, where workload is distributed unequally, and who is working over their capacity. By spotting obstacles early, you can make proactive changes to keep everyone supported and on course.

6. You can forecast and estimate with actual certainty

By seeing how long each project task and phase actually takes, you can improve cost and time estimations for similar projects. By providing you with a complete dataset of all your project activity, automatic project trackers enable you to forecast accurately. You can even schedule the time you think you’ll need and measure it against the reality to continuously improve your estimates over time.

How automatic project tracking works

Sound like magic? Here’s how automatic project time tracking app Timely does it:

  • It records what your employees work on to their individual private timelines

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  • Timely’s AI logs time entries for them and tags activities to projects

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  • Your employees review and approve entries, pushing them public

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  • Public activity is fed into powerful project dashboards and timesheets for effortless project control

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  • Customized report templates help you quickly gather and share progress updates and timesheets in a matter of clicks

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When we say Timely records everything on your project, we mean everything. You can see how long you spend on the phone, in meetings, answering emails, communicating with your team on Slack, and in project management apps like Asana and Trello. You can even track your GPS location to capture travel spent on each project.

Want to try automatic project time tracking for yourself? Have a go for free.

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