While team management has never been the simplest task, modern ways of working have made it that bit trickier. With so many people working remotely, often dispersed across the globe over different time zones, staying on track and in tune with each other can require a huge extra effort.
Thankfully there is an abundance of team management software to help – but which are the most useful for smaller teams? Which will actually scale with you as you grow? From communicating and balancing workflows, to making everyone’s work visible from one place, here’s our pick of the best team management software for growing teams.
Automatic time tracker Timely has your back on everything related to team time management. Using AI, it creates fully accurate timesheets and reports for your employees, reducing their admin burden and freeing space for productive work. A dedicated “People” page pulls together all team time activity into one place – so you can easily review capacity, overtime and total hours worked and understand the different workloads of your team. Each employee has an individual page detailing their latest activity and logged hours, so you know exactly what everyone’s working on and can quickly identify where people are struggling. Essential for monitoring employee performance proactively and making all team efforts visible.
Podio is all about creating smarter workflows by streamlining content, context and conversations. You can set deadlines, statuses and project managers for individual tasks, assign work, attach files and chat to team members in the comment sections. Because everything is structured together in one tool, it’s easy to get everyone working together in sync – and because you can involve clients, freelancers and other external contractors too, collaboration becomes simpler. The workflows feature eradicates monotonous tasks, speeding up processes and allowing your team to get to work on meaningful tasks. It can also be easily integrated with HR software for even more team management features.
Good HR is essential to any team, but onboarding people properly keeping track of all comings and goings is especially important among smaller ones. BambooHR helps you make the whole process frictionless. It encourages new hires to e-meet their colleagues before they even enter the office, and allows them to complete all the pesky ‘new starter’ paperwork from home – that way, their first week is about integration and introductions, not admin. Moving forwards, BambooHR makes it easy to manage employees, from evaluating team performance, tracking paid time off, and organizing individual employee files.
If you’re struggling with monitoring team workflows, check out Teamweek: a project management and team management tool that enables more streamlined collaboration. The bright visuals of the timeline make it easy to visualize and process your team’s schedules, and keeping tabs on capacity is also simple with the capacity planning option, where you can assess everyone’s workload and adjust assignments according to your needs; plus, the shared timeline means your team can stay abreast of project updates and help each other out when needed. Holiday planning and time off is a breeze too – it’s super easy to customize vacation days, review overall team time off and export to calendars when approved.
You can’t have a list of the best team management software and not mention Slack. Though it started as a communication tool, Slack has evolved over the years into a multi-purpose platform where you can upload and share files, create collaboration channels, and plan and schedule. All communication happens in one single hub, so it’s easy to extract info and search conversations, helping growing teams stay on the same page. Slack also integrates with your existing project and task management tools, making it even less likely anything will slip through the net. Encouraging a conversational approach, Slack helps make digital team communication natural and easy – a refreshing alternative to the heavy formality of email.
Another allrounder is Proworkflow, which allows you to manage your team, tasks, projects and resources from one dashboard, meaning you spend less time managing these processes yourself. With centralized messaging and collaboration, team file sharing, shared content management and cooperative writing, there are many ways that Proworkflow helps you optimize team collaboration and communication, and balancing workloads is smooth and painless with the resource allocation and management tools. As a final perk, keeping control of finances is also easier when you take advantage of its expenses management capabilities.