If you only use a desktop time tracking system, you’re only tracking part of your work. Modern work is no longer stationary – it moves fluidly across different devices, frequently taking us away from our desks and outside the office (not to mention outside our core office hours). To make sure we actually bill clients accurately, and recognize all our project work, we need to ask more of our time tracking tools – and mobile time clocks might just be the answer.
What is a mobile time clock?
Simply put, a mobile time clock or mobile time tracker lets you track work hours from mobile devices – like smartphones, tablets and smartwatches. You download them as an app on the devices you use for work, so you can capture work wherever it happens. They work as counterpart apps for a main desktop time tracker – feeding all your “on-the-go” work into one central place.
These are the kinds of active work mobile time clocks are able to track:
- Work phone calls (with clients and colleagues)
- Meeting durations (on- and off-site)
- How long you work in the office each day
- Client pitches and events
- Travel for work
Why mobile time clocks matter
Clearly, mobile time trackers are essential if you perform billable work away from your desk. With companies gaining an extra 240 hours of work annually due to mobile working, overlooking or discounting mobile work can come with a pretty hefty price tag.
But aside from tracking work, mobile time clocks also give you more choice over when and where you manage your time. You can log hours from your phone immediately after meetings end, schedule future events on-the-go, or even create and send timesheets for billing on your way to another commitment. Being able to access your time data anywhere and anytime, means being able to tailor time management to your own schedule.
How to choose a mobile time clock
When choosing a mobile time tracker there are several factors you need to consider. Always ensure that your mobile time clock is:
● Cloud-enabled: In order to access your time data from any work device, your mobile tracker should automatically sync with its counterparts across web and desktop. It removes the need to manually transfer data between your different apps – everything stays up to date by default.
● Easy to use: Decent mobile time clocks have simple interfaces that make it record your work hours. You should be able to quickly start and stop timers from the lock screen, log time to your timesheet and send reports in a few taps without getting lost or overwhelmed.
● Able to track call durations: Without this seemingly simple addition, billable time spent on the phone (i.e. client calls) often never makes it to your timesheet, and non-billable team communication becomes invisible.
● GPS-enabled: GPS tracking provides essential context for all your mobile work. it allows you to track time spent in transit, see where meetings overrun and understand how long you spent in each location.
• Secure and private: time tracking apps are for enabling people; not spying on them. Only ever use mobile time clocks which keep all tracked data 100% private to. Your activity should only be available to colleagues, bosses or clients as the hours you have personally logged and approved.
Ditch manual for automatic
Accuracy is the leading motivation for using a mobile time tracker – you want to make sure all your work is represented and accounted for. So, remove the huge margin for human error created by manual time clocks by choosing an automatic one.
Mobile time tracking apps like Timely capture all the time you spend in mobile calls, meetings and different locations automatically in the background for you. You don’t have to remember to start and stop multiple timers as you switch activities, so nothing gets forgotten or misreported. By removing the dependence on manual time tracking, you can just focus 100% on your actual productive work.
Everything you want to do with your time is also remarkably straightforward. You can log hours, access and share reports, and review your own activity in just a few taps – all from your mobile. Want to try out the magic for yourself? Happily, there’s a 14-day free trial for both iOS and Android time tracking.