Blog

The 5 best project report templates for simple reporting

Written 30 April, 2019, 3 minutes to read

When it comes to project work, reporting is rarely the part people get excited about. But you simply can’t make informed decisions without knowing exactly how your project is performing. A good project report will provide enough detail about your KPIs without being overwhelming – a clear and clean design goes a very long way.

While you may still never like project reporting, these days there are countless tools and templates that make it infinitely easier, and also ensure your reports are interesting, attractive and informative. Here are five of the best project report templates we’ve found for an easier life.

TeamGantt

TeamGantt@2x

The TeamGantt project report template is super easy to adopt, summarizing the headers, bullets, and tables that should always be featured in an effective report. It helps you report budget updates efficiently, allowing you to share the remaining overall project budget as well as the specific budget for individual tasks… so no colleagues or clients will ever be in the dark as to how much money is left! The report template even helps with actioning tasks and keeping track of to-do lists, too: in the weekly status report there’s a table where you can keep tabs of everything outstanding and assign tasks to individual people or teams, so everyone knows what their responsibilities are and nothing falls by the wayside.

Timely

Timely-reports@2x

Timely’s sophisticated project reporting tool comes with real-time project dashboards for quick access to all your project KPIs, and you can transform any of this data into a shareable report within seconds. Choose from one of Timely’s clean, professionally-designed reports, or use the chart builder to make your own personalized designs. You can export reports as an .xls, .pdf or .csv to share with team members, or generate a private URL link to share directly with clients. It even shows your reporting history, so you can quickly see what reports you've previously shared, as well as when they were last accessed.

Workamajig

workamajig-reports@2x

Workamajig report templates are excellent for returning real-time insights that help project progress, as well as effectively communicating current status. The reports are quick to prepare and can be easily shared with internal team members or clients, and updates are always in real-time, with every change or new piece of communication being instantly conveyed. Workamajig’s reporting templates also help streamline the feedback process to keep you on schedule, making it easier to get quick approval from clients about new ideas or proposed changes. You can also integrate budget tracking and insights into your reports to ensure you’re meeting targets and allocating resources as efficiently as you can.

Filestage

Filestage-reports@2x

Filestage offers a super-basic template report for easy reporting. The template itself is pre-built, but you can customize it to your own needs with just a few clicks, so it’s a great framework for more intricate, in-depth project reports as well as simple ones. With clean visuals, you’ll get a comprehensive view of project status, and the ability to make notes means communication and updates are easier than ever. Because you don’t need to be logged in or have an account to see the report and the comments (or even reply to them), it’s ideal to send to clients to get their input, too. With inbuilt task automation capabilities, you won’t waste time on repetitive tasks and can focus on meaningful project work instead.

Microsoft Office

Office-reports@2x

For simple and concise project reporting templates, Office’s free template library is ideal. You can build, create and personalize eye-catching graphical reports without the use of any other software. You never need to include manual updates, as all report templates update to reflect the most recent information as you go along – no matter the type of data you’re working on. You can summarize project status, give an outline of the project’s most important tasks, budget and concerns, and use graphs and tables to visualize each project phase, upcoming objectives, and overdue tasks. With dashboard reports, resource reports, cost reports and progress reports, Office Project is one of the best free templates out there.

Want to get better at monitoring your projects? Learn exactly how to do it well here.

icon_paperplane

Get ideas, tips & updates

Read also

The power of project time tracking

01 June, 2018 • 1 minutes to read

As an essential lightweight project management tool, you’re going to want to get a project time tracker set up. Project time tracking helps improve every aspect of project performance – from estimation and management, through to accurate reporting and invoicing. See how to do it without wasting any of your own time.

Hidden project costs that limit project ROI

28 February, 2019 • 1 minutes to read

Profitability is the ultimate measure of any project. But even the most organized project managers run into hidden project tasks that limit project ROI. So how can you ensure you don’t undersell yourself? How do you identify everything that goes into your projects and cover costs in your proposals?

How to estimate projects accurately with certainty

03 July, 2018 • 1 minutes to read

Poor project planning is dangerous and can cost far more than your profit margin. But you don’t need to invest in heavy project management tools to improve project estimation. We break down the only project planning technique you need to master to consistently scope and deliver profitable projects.