Introducing Tasks and Logged vs. Planned Time

Written on May 10, 2015

Timely isn’t just about tracking time. It’s about working better and smarter. About getting things done and about being productive. And it is — just as importantly — about understanding how you spend your time and letting you learn from it. We’ve just scratched the surface, but today we’re making some changes toward the core way Timely works to fulfil that kind of promise.

Tasks

New Task

First, we’re introducing Tasks. Every entry in Timely is now a task. Some of you already called them tasks, and sometimes we did the same. But now they actually work as tasks as well. You can complete Tasks, you can uncomplete them. Tasks feels much more natural to us as a concept for completing things, than the old mark as logged. It’s a great way to keep track of what is done, and what isn’t.

All your previously logged entries will be marked as completed. Any Tasks you add in the past will be auto-completed. Any task you add today or in the future will be open.

Estimated system is being replaced

The estimated system is going away, or rather it’s being replaced. The new system is called Planning, and it works a little bit differently. Instead of marking entries — now Tasks — as logged or estimated, you can now set both the logged and planned time on each entry separately, as shown on the image below.

Planned vs Logged Hours

If you don’t want to set a planned amount, you don’t need to. But if you do, you’ll be able to see an indicator telling you how much time you’ve spent compared to your plan. Then, down the line, we’ll be able to tell you things like how much you actually spend compared to what you plan.

Previously, estimated time totals around the app would decrease as you marked entries as logged. So if you had 30 estimated hours one week, and marked entries as logged, that 30 number would decrease. That is no longer the case. The planned amount is always the total amount you have planned. That way, in a few months, you’ll be able to see that you planned to work 150 hours on Project X, but you actually spent 180 hours. It’s a great way to learn from your data, and in the future, do better planning.

We hope you like the new tasks feature and the updated Logged vs. Planned system. We have some cool more cool stuff coming around both of these two concepts, so stay tuned!

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